A Longstanding Leader in Collegiate Aviation

Middle Tennessee State University (MTSU) has been preparing future pilots for over 80 years, operating its own flight school since 1993. With 900 students, 120 instructors, and 47 aircraft, MTSU runs one of the largest university aviation programs in the country. Its partnerships with Delta’s Propel program and Southwest’s Destination 225 give graduates direct access to airline careers.

We have over 700 people interacting with the flight school every day—usability and efficiency are everything.

Michael Gref | Chief Instructor, MTSU

The Challenge of Scale

As enrollment, staffing, and fleet size grew, so did the pressure on MTSU’s operational systems. Tracking student progress, managing complex schedules, and keeping up with compliance standards became increasingly difficult using a patchwork of software and paper-based processes. The school needed one operating system to handle scheduling, records, maintenance, and communication across the entire operation.

5 key challenges that prompted the switch:

Too Many Systems, Not Enough Clarity

Scheduling and training lived in separate tools, creating confusion and inconsistency across departments.

Paper-Based Records Slowed Everything Down

Manual documentation made it hard to keep training logs accurate, accessible, and audit-ready.

Scaling Exposed Operational Gaps

As the program grew, it became harder to coordinate instructors, students, and aircraft efficiently.

Compliance Was a Moving Target

Preparing for FAA, TSA, and VA audits required extra effort and left room for error.

Progress Tracking Lacked Precision

Without real-time data, it was difficult to identify student delays or intervene early.

The Operating System Keeping MTSU’s 47 Aircraft and 900 Students in Sync.

Real-Time Scheduling That Keeps Your Fleet Moving.

Scheduling Hub

Clear Training Paths That Lead to Completion.

Training Hub

Know What’s Flying, What’s Grounded, and Why.

Maintenance Hub

A Unified System Built for High-Volume Operations

Middle Tennessee State University adopted Flight Schedule Pro to bring consistency, accuracy, and control to its daily flight training activities. The system is now central to everything—from student progress tracking to aircraft scheduling and maintenance coordination.

Here’s how it’s made a measurable impact:

15–30% Improvement in Aircraft & Instructor Utilization

By consolidating scheduling tools across multiple locations, MTSU was able to increase availability, reduce downtime, and get more flight hours out of its existing resources.

Digital Records That Support Every Audit

Switching from paper to digital training records cut costs and eliminated administrative confusion. Compliance with FAA, TSA, and VA requirements is now easier to maintain and verify.

Faster, Clearer Student Progress Monitoring

Instructors and staff can track every lesson, flag delays, and keep students moving toward completion—without relying on paper folders or disconnected systems.

Built to Grow with the Program

Flight Schedule Pro adapts as MTSU expands, providing the structure and tools needed to support more students, instructors, and aircraft without losing visibility or control.

Career Readiness from Day One

Integrated with LogTen Pilot Logbook, students can automatically transfer flight data to build a professional log—and connect with job opportunities based on their experience.

Splitting scheduling and training across different systems led to missed details, poor visibility, and audit headaches. Flight Schedule Pro solved that. It keeps everything in one place and gives us the data to back up our decisions.

Michael Gref | Chief Instructor, Middle Tennessee State University

Flight Schedule Pro is our everything.

What Success Looks Like

15 – 30% improvement in aircraft and instructor use.

Reliable digital records and audit-ready compliance .

Centralized scheduling and training tools for 900+ students.

Integrated logbook data with LogTen to support career placement.

Looking Ahead

Middle Tennessee State University plans to continue expanding its use of Flight Schedule Pro’s reporting and training tools to support audits, improve lesson structure, and keep student performance on track. The platform has become a vital part of the university’s ability to grow, adapt, and maintain its reputation for excellence in professional pilot training.

MTSU Department of Aerospace