You can now schedule classes and meetings with Flight Schedule Pro!

training-classes-and-meetingsIn the past, if you wanted to schedule a staff meeting or a ground school that included lots of people, it was a fairly tedious process of creating appointments one-by-one. Now you can book a class or meeting and select everyone who will attend, right within a single booking on Flight Schedule Pro. If you choose to, we’ll notify the class instructor or meeting host by email automatically, as well as any selected attendees.

If you remove someone from a class or meeting, we’ll email them to let them know they’re no longer a part of the meeting. Need to reschedule? No problem – we’ll let everyone know the new time via email.  They’ll also see the updated time in their list of upcoming appointments on FSP.

This feature is only available on Flight Schedule Pro v4

If you signed up in the last 9 months, you’re already using v4. This feature is not available on version 3 – it’s time to schedule your free upgrade to v4!

Can people signup or register for classes on their own?

Not yet. This feature is designed for internal scheduling purposes only; people cannot register or sign up for classes or meetings on their own, nor can they remove themselves from a class or meeting.  This release allows a front desk person or scheduler to book others into a group class or meeting. If the Class Instructor, Meeting Host, or an Attendee of a meeting or class needs to be added or removed, this should also be accomplished internally.

Using this feature may increase the cost of your subscription.

Classes and Meetings are scheduled in Meeting Rooms. Each Meeting Room you add counts as an additional billable resource toward your Flight Schedule Pro subscription.

How do I schedule a new class or meeting?

Only users who have permission to schedule for all users are allowed to book classes and meetings.  To do so, click the blue “Book Now” button from the Schedule and click “New Class/Meeting”. You’ll need to add a Meeting Room before you can book a class or meeting (just click “+ Add Meeting Room” in the Meeting Room drop down).

How do I edit a meeting or class I scheduled?

All classes and meetings are scheduled in a Meeting Room and Meeting Rooms you add to Flight Schedule Pro can be seen on the Schedule tab. If you’ve created a Meeting Room and don’t see it on the schedule, you may need to modify your Filter (click the “Filter” button while viewing the schedule). Notice that “Meeting Rooms” are a new option when applying a Quick Filter or when adding or editing a saved filter. If you have multiple meeting rooms, it may make sense to create a new saved filter that only includes these rooms.

What can users see about scheduled classes and meetings?

If a user is successfully booked as the Class Instructor, Meeting Host, or an Attendee, they will see the class or meeting on their list of upcoming appointments. Keep in mind, anyone you’ve given access to view the schedule can see meeting room schedules. However, only users who have permission to schedule for all users can edit classes and meetings.

Any thoughts on this new feature? Please let us know in the comments…

16 Comments
  • Nancy McDonald
    Posted at 15:56h, 21 September Reply

    Thank you!

  • Dan
    Posted at 15:59h, 21 September Reply

    I like the direction this is going. Would like for people to register for classes and be able to see a stand alone class schedule

  • Jamed Jira
    Posted at 16:00h, 21 September Reply

    Can I set it up so my instructors can schedule classes?

    • Admin
      Posted at 13:22h, 22 September Reply

      Jamed, yes – instructors can schedule these if you want. They just need permission to schedule for all users.

  • Scott Cunningham
    Posted at 20:25h, 21 September Reply

    Hi – I can’t see a recurring option – am i missing something? Would be great as we have a weekly meeting, and many classes that run 3-4 weeks at time

    • Admin
      Posted at 13:20h, 22 September Reply

      Hey Scott, we don’t support recurring yet for this new class / meeting scheduling feature but we plan to add it. Thanks for the feedback!

    • Arran Jeffery
      Posted at 17:50h, 22 September Reply

      We have the same issue, all our classes are one or two weeks, so this feature hasn’t added much to our service at all. Using this feature we still have to book each day in separately which is still timely.

      • Admin
        Posted at 09:32h, 26 September Reply

        Thanks for the feedback Arran. We’ll plan to add recurring to this feature also.

  • Kevin Rame
    Posted at 09:40h, 22 September Reply

    I don’t see the button anywhere. I’m using v4 and I’m the administrator.

    • Admin
      Posted at 13:24h, 22 September Reply

      Kevin,

      If you’re on mobile you may not see this button – you’ll need to click on an available time slot for a meeting room in order to book a meeting or class. However, you should see the “book now” button on desktop while on the schedule (to the right of the Filter button)

  • Ray Nelson
    Posted at 17:21h, 27 September Reply

    Hey this is a great new feature, would you be able to add a recurring button to book the class for a number of days?

    • Admin
      Posted at 11:59h, 01 November Reply

      Ray, yes we are planning to add recurring to this feature. Thank you for the feedback.

  • JD Williams
    Posted at 08:35h, 17 October Reply

    Would be helpful to have the ability to send meeting and class dates/times to a calendar the same way you can do it with flight or ground training.

    • Admin
      Posted at 11:57h, 01 November Reply

      Thank you, we’ll consider this for future releases.

  • Chistian Alexis Batallas Vega
    Posted at 10:13h, 25 October Reply

    Hi, I don`t have the option to do check out and check in, Is there this option?

    • Admin
      Posted at 11:57h, 01 November Reply

      Christian, you won’t be able to check out / check in classes or meetings at this time.

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